The position requires excellent interpersonal skills, a high level of initiative and the ability to work independently. A strong understanding of appropriate communication and ethics is needed. Maintaining confidentiality and a high level of trust are critical. A strong proficiency is needed to effectively use key tools such as PowerPoint, Word, Excel, and Outlook.
Office Management Responsibilities:
• Leader Support
• Calendar Management
• Travel Arrangements
• Meeting Coordination (arranging, organizing and supporting)
• TER Expense Reporting
Right of Way Support
• SME for Vendor Master Requests and NOPO Voucher requests for Right-of-Way payments, including ROW acquisition consideration, landowner and tenant damages, temporary workspace consideration, permit fees, recording fees, projects.
• Maintain tracking logs for payments and future payment obligations.
• Assist Right of Way (ROW) Department with communication and correspondence, both verbal and written with landowners, tenants, governmental and regulatory agencies, attorneys, surveyors, engineers, environmental consultants, other pipeline companies, Diamond Commercial / Business Group and GCPL field technicians.
• Help monitor and organize the ROW Departments email inbox.
• Help maintain Right of Ways Electronic Database for Easements. CLSLiNK. File and categorize Right of Way hardcopy and electronic documents in accordance with records management guidelines for documents and file maintenance.
• Assist with obtaining Certificates of Insurance and Permit Bonds as needed for Right-of-Way Projects.
• Use Diamonds approved software, such as Microsoft Office, Excel, PowerPoint, and Access, to create and update reports, procedures, information letters and communications.
• Plan and schedule meetings and conference calls for ROW Department and GCPL personnel.
Office Professional Tasks
• Manage and procure necessary office supplies for GCPL at HDC through appropriate systems, utilizing department budget guidelines.
• Organize and coordinate meetings, agendas, routine correspondence, and department interviews as needed at HDC.
• Help organize HDC department recognition events including retirement celebrations, milestone celebrations, etc.
• Receive and distribute HDCs U.S. and interplant mail, forwarding mail to other buildings/areas as needed. Handle faxes and other ROW department shipping tasks.
Required Qualifications:
• High school diploma or GED required; Associate degree in Office Administration or related field preferred
• Minimum 5 years of administrative or office support experience, ideally within engineering, pipeline, utilities, petro-chemical or construction environments.
• Demonstrated experience with Accounts Payable (AP) functions, including invoice processing, payment tracking, and vendor coordination
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, Teams), including spreadsheet tracking and reporting
• Experience with document control, records management, and handling confidential or legally sensitive documents
• Excellent written and verbal communication skills, including professional correspondence and stakeholder interaction
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously
• High attention to detail and accuracy in data entry, financial documentation, and recordkeeping
• Ability to work independently and collaboratively with ROW agents, project managers, legal teams, accounting departments, and external partners
Preferred Qualifications
• Prior experience supporting Right of Way (ROW) activities such as land acquisition, easements, permits, or property management
• Advanced experience processing AP invoices related to ROW payments, landowner compensation, consultant invoices, and vendor expenses
• Working experience using SAP (or comparable ERP system) for invoice processing, purchase orders, cost centers, and financial tracking
• Proficiency in SAP modules related to finance or purchasing, including invoice verification, PO creation, and reporting
• Familiarity with ROW terminology, acquisition processes, and project workflows
• Experience tracking ROW budgets, cost forecasts, and reconciliations
• Knowledge of legal or real estate documents (easements, deeds, titles, agreements)
• Experience with document management systems (SharePoint or ROW-specific platforms)
• Ability to support multiple concurrent projects in a fast paced, deadline driven environment
• Associate or bachelors degree in Business Administration, Accounting, Real Estate, or a related field
Why work with us? We are a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work with us you'll have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today! We are an EOE, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. https://www.optechus.com/eeo_self_identification/