The Administrative Assistant provides clerical and administrative support to a team, helping ensure efficient daily office operations and turnaround preparation activities. Responsibilities include meeting coordination, travel arrangements, expense reporting, office supply management, and general administrative support. The ideal candidate is organized, adaptable, safety-conscious, and able to work effectively in a fast-paced environment.
Key Responsibilities
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Provide administrative and clerical support to team members and leadership.
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Schedule meetings, reserve conference rooms, coordinate catering, prepare meeting materials, and assist with visitor arrangements.
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Receive and direct incoming calls, visitors, and mail; prepare reports and handle information requests.
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Research travel options and coordinate travel arrangements as needed.
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Prepare expense reports, collect and scan receipts, and maintain accurate records.
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Monitor office supply inventory, place orders, and manage related expenses.
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Operate and troubleshoot standard office equipment and use business software applications to complete daily tasks.
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Maintain and update information using relevant business systems and tools.
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Complete assigned tasks accurately and on time while identifying opportunities to improve efficiency.
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Communicate work status, coordinate with colleagues, and provide proactive support to the team.
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Follow company safety practices and intervene when unsafe behaviors are observed.
Required Qualifications and Experience
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Experience providing administrative or clerical support in an office or team environment.
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Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
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Strong organizational, communication, problem-solving, and time-management skills.
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Ability to manage multiple tasks, follow directions, and meet deadlines with minimal supervision.
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Willingness to learn new software, systems, and office procedures.
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Commitment to workplace safety, teamwork, and continuous improvement.
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Flexibility to adapt to changing schedules and operational requirements.
Preferred Qualifications
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Experience with SAP and SharePoint.
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Familiarity with expense reporting, travel coordination, and office administration.
G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at OpTech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!
By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.
G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.