Position Description:
We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product senior leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you.
Skills Required:
Business Process Support, Administrative Assistant, Microsoft Office
Skills Preferred:
Project Support, Process Improvement
Experience Required:
• 10 years of progressive experience as an Executive Assistant supporting senior-level executives, with a demonstrated focus on operational coordination and project facilitation. • Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail. • Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently. • Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders. • Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro). • A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency. • Discretion and integrity when handling highly confidential information. • Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach.
Education Required:
Bachelor's Degree
Additional Information :
Executive Leadership Support & Operational Management: • Strategically manage and optimize calendars, scheduling and coordinating complex meetings and events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product • Serve as a primary communication orchestrator, efficiently filtering, prioritizing, & managing emails to ensure timely follow-up • Prepare & refine high-quality reports & presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making • Orchestrate comprehensive domestic & international travel, planning detailed itineraries, accommodations, and ground transportation • Manage & process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance Project & Process Facilitation: • Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through • Act as a central hub for inter-departmental projects, proactively streamlining communication channels & information flow to enhance collaboration and project momentum • Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency & progress • Lead the planning and end-to-end execution of team events, workshops, and activities. • Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes Communication & Collaboration: • Cultivate & maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication • Strategically anticipate & proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed • Draft & manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging. Hybrid.
Why work with us? We are a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work with us you'll have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today! We are an EOE, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. https://www.optechus.com/eeo_self_identification/