Administrative Assistant

https://www.optechus.com/eeo_self_identification/

We are seeking an organized and dependable Administrative Assistant to provide professional administrative and clerical support to a team. This role will coordinate office activities, meetings, documentation, scheduling, travel, and other administrative functions while maintaining a high standard of accuracy, confidentiality, safety, and service.

Key Responsibilities

• Provide administrative support to employees and leaders, including scheduling meetings and coordinating calendars.
• Coordinate meeting logistics, including conference rooms, catering, visitor access, escorts, and meeting materials.
• Manage documents, including ownership, review dates, retention requirements, repositories, and document-control processes.
• Enter completed maintenance work and work history into applicable maintenance systems.
• Provide documentation support for audits, assessments, and operational reviews.
• Support employee onboarding activities and respond to routine information requests.
• Receive and direct incoming calls, visitors, and mail professionally.
• Prepare reports and maintain accurate records in accordance with established procedures.
• Coordinate travel arrangements, including flights, hotels, and rental cars, as needed.
• Process receipts and expense reports and maintain office supply inventory.
• Serve as a point of contact for office equipment and troubleshoot routine issues.
• Use Microsoft Office and other business applications effectively while staying current with relevant technology.
• Complete assigned tasks accurately and on time, prioritize changing needs, and identify opportunities to improve efficiency.
• Communicate effectively, collaborate with team members, and proactively provide support.
• Follow company safety expectations and demonstrate a commitment to a safe and respectful workplace.

Qualifications & Skills

• Strong organizational, time-management, and communication skills.
• Ability to manage multiple priorities and work effectively with minimal supervision.
• Strong attention to detail and problem-solving abilities.
• Proficiency with Microsoft Office and general business software applications.
• Ability to learn new systems and troubleshoot standard office equipment and technology.
• Professional, dependable, proactive, and team-oriented approach.
• Ability to follow established procedures while demonstrating sound judgment and initiative.

G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at OpTech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today! 

G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.