Administrative Assistant

https://www.optechus.com/eeo_self_identification/

The Administrative Assistant provides professional administrative and clerical support to a team under general supervision. This role coordinates meetings and visitors, manages schedules and travel arrangements, prepares reports and expense documentation, and supports day-to-day office operations. The ideal candidate is organized, dependable, proactive, and able to manage multiple priorities while maintaining a strong commitment to safety and quality.

Key Responsibilities

• Provide administrative support to a group of employees and assist with day-to-day office activities.

• Coordinate meeting logistics, including conference rooms, catering, visitor requests, meeting supplies, and visitor escorts.

• Receive and direct incoming calls, visitors, and mail; prepare reports and other routine documentation.

• Schedule and coordinate meetings and calendars, including changes as directed by team leaders.

• Research and coordinate travel arrangements, including flights, hotels, and rental cars.

• Manage office supplies and inventory, including ordering supplies and maintaining related records.

• Collect and scan receipts and prepare expense reports for review and submission.

• Serve as a point of contact for office equipment and troubleshoot standard equipment issues.

• Use Microsoft Office and other business software applications to complete administrative tasks efficiently.

• Complete assigned tasks accurately and within established timelines while identifying opportunities to improve efficiency.

• Communicate clearly with colleagues, build effective working relationships, and proactively support team needs.

• Demonstrate a commitment to workplace safety and follow company safety expectations and values.

Qualifications

• 0–5 years of relevant experience in an administrative, customer service, or related role.

• High school diploma or GED required.

• Associate or bachelor’s degree preferred.

• Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Strong organizational, communication, problem-solving, and time-management skills.

• Ability to work effectively in a team environment and manage multiple priorities.

• Willingness to learn new technologies, systems, and processes.

• Demonstrated reliability, initiative, flexibility, and attention to detail.

G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at OpTech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today! 

By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.

G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.