Job Summary
This role provides comprehensive administrative and operational support as a versatile utility player for the department. The position includes clerical work, office coordination, SharePoint maintenance, support during turnarounds/outages, and consistent communication with team members. The role requires strong Microsoft 365 skills, organizational ability, and the flexibility to adapt to shifting priorities, especially during high demand periods.
Key Responsibilities
Perform daily administrative and clerical tasks to support the entire department.
Coordinate office needs such as ordering supplies, coffee, and general office upkeep.
Assist in managing the hiring managers calendar while maintaining strict confidentiality.
Maintain and update department SharePoint structures used for turnaround documentation.
Provide light IT related support to help ensure employees have the tools they need.
Support turnaround and outage activities, including preparing onboarding and logistics for teams of 10-20+ people.
Coordinate onsite interviews at the Visitor Center and ensure candidates know where to go and who to ask for.
Engage with turnaround managers, coordinators, and other department personnel to support operational needs.
Work Schedule & Environment
Schedule: 4/10s (Monday-Thursday) with start times between approximately 5:30-7:30 a.m.
Must work 10 hours from chosen start time (e.g., 6:00 a.m.-4:30 p.m., 7:00 a.m.-5:30 p.m.).
Overtime expected during turnaround execution, including potential 7day workweeks during major outages.
Standard outages occur 4-5 weeks a couple of times per year; major outages last ~60 days every 8-10 years.
Primarily office based; minimal PPE required unless visiting operational areas.
Required Qualifications
Proficiency with Microsoft Outlook, Excel, and Word.
Strong organizational and coordination abilities.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and integrity while managing schedules and sensitive information.
Willingness to work onsite and engage with many individuals across the department.
Preferred Qualifications
Basic familiarity with Microsoft Excel, including simple formatting and very basic formulas.
Experience with SAP (not required; can be trained).
Experience maintaining SharePoint sites, folder structures, or operational document systems.
Background supporting turnarounds/outages or other high volume, time sensitive operations.
Why work with us? We are a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work with us you'll have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today! We are an EOE, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.