Position Description:
In this role as the IT Program Coordinator, you will support the IT Program Management Office in driving business transformation. You will have the unique opportunity to facilitate collaboration among a diverse team of professionals from Business, Product, and Technology backgrounds. Leveraging your strong organizational skills and proactive approach, you will be instrumental in coordinating diverse programs, assisting with impactful leadership communications, and effectively managing executive requests.
Skills Required:
For all of the below, the requested skills are for someone in a support role capacity. 1. Business Process Analysis – we need someone who can document “as-is” workflows, identify bottlenecks or inefficiencies, and design optimized “to-be” processes that align with our strategic goals. 2. Microsoft PowerPoint – Our reviews with senior leadership, broader communications, and storytelling are done in PowerPoint; the ability to translate complex data into clean, executive-ready visual narratives is non-negotiable. 3. Program Management – ability to oversee a portfolio of related projects, managing the dependencies between them, and ensuring the collective “program” meets its objectives. 4. Strategic Communication – tailor complex messages for different audiences 5. Business Skills – general professional acumen, and understanding org structures 6. Microsoft Outlook – Beyond basic emailing, I expect expert-level calendar management, the ability to coordinate large-scale meetings across multiple time zones, and high responsiveness in a fast-paced environment. 7. Planning – develop detailed roadmaps, set realistic milestones, and proactively allocate resources to ensure initiatives stay on track and within scope. 8. Microsoft Excel, Microsoft Office, Microsoft Sharepoint, Microsoft Word – data management, analysis, documentation, version control, and team collaboration. 9. Strategic Planning – could be removed 10. Business Strategy – could be removed 11. Project Management – support specific initiatives from inception to successful completion 12. Business Process Improvement – be able to identify waste and improve the quality of our daily operations 13. Business Transformation – involvement in changing how we operate to significantly improve organizational performance.
Experience Required:
• 3+ years of experience in an operational, strategic, or executive support role, ideally within the automotive finance industry or a large, complex organization. • Experience working directly with senior leadership • Excellent interpersonal, and communication skills • Ability to work independently and communicate with all levels of management • Work well in a team environment • Exceptional time management skills and prioritization skills • Advanced proficiency in Microsoft Office • Jira
Experience Preferred:
Experience working on multiple projects simultaneously while meeting deadlines with changing priorities
Education Required:
Bachelor's Degree
Additional Information :
***POSITION IS HYBRID / 4 days per week on site*** •Manage and track progress against executive-level milestones, ensuring rigorous alignment with overall strategic goals and timelines. •Identify and implement opportunities to streamline processes and enhance operational efficiency within the Technology organization and across the broader organization. •Cultivate and maintain robust relationships with key internal and external partners, including senior business leaders, IT / Product partners, to ensure successful program delivery. •Influence cross-functional teams to achieve transformation objectives, building consensus and aligning diverse perspectives. •Executive Communication & Reporting •Solid understanding of IT systems, software development lifecycle, and infrastructure management. •Superior verbal and written communication skills, with the ability to articulate complex technical information to diverse audiences. •Strong analytical, problem-solving, and decision-making capabilities. •High degree of organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment. •Adaptability and resilience when faced with challenges and evolving project requirements.
Why work with us? We are a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work with us you'll have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today! We are an EOE, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. https://www.optechus.com/eeo_self_identification/